Step into a pivotal support role with a well-established corporate legal team where your precision, discretion, and organisational skills directly impact the quality and efficiency of legal work. This is a stable, direct-hire opportunity for a Legal Assistant who thrives in a fast-paced, professional environment and takes pride in delivering accurate, timely support.

About the Role:

As a Corporate Legal Assistant, you will provide high-level administrative and legal support to attorneys handling a variety of corporate matters. You will be responsible for managing documentation, coordinating communications, and ensuring that dictated work is transcribed accurately and promptly. Your contribution will help maintain smooth workflow, enabling attorneys to focus on complex legal issues and client service.

Key Responsibilities:

• Transcribe attorney dictation with a high degree of speed and accuracy, ensuring correct formatting and terminology.
• Prepare, revise, and finalise corporate legal documents, correspondence, and reports.
• Organise and maintain electronic and physical legal files, ensuring proper indexing and confidentiality.
• Manage calendars, schedule meetings, and coordinate appointments, hearings, and deadlines for assigned attorneys.
• Assist with the preparation and assembly of materials for transactions, meetings, and corporate filings.
• Handle incoming calls, emails, and other communications, routing and responding as appropriate.
• Perform general administrative tasks, including copying, scanning, mail handling, and data entry related to legal matters.

Key Requirements:

• Proven experience as a Legal Assistant, Legal Secretary, or similar role in a law firm or corporate legal department.
• Strong dictation experience is a MUST, with demonstrated ability to transcribe complex legal content accurately.
• Proficiency in MS Office applications and document management systems commonly used in legal environments.
• Excellent attention to detail, grammar, and proofreading skills for legal documentation.
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• High level of professionalism and discretion when handling confidential information.
• Effective verbal and written communication skills for interaction with attorneys, staff, and external contacts.

Desirable Skills:

• Experience supporting corporate or business law practice areas.
• Familiarity with corporate filings, entity management, and related documentation.
• Knowledge of legal terminology and standard formatting for corporate legal documents.
• Prior experience in a mid-sized or larger law firm or corporate legal department.

Qualifications:

• High school diploma or equivalent required.
• Associate’s degree, paralegal certificate, or relevant post-secondary education preferred.
• Formal training in transcription or dictation techniques is an advantage.

If you are a detail-oriented Legal Assistant with strong dictation skills looking for a long-term, direct-hire role, we encourage you to apply.

Step into a pivotal support role within a busy estate planning practice where your precision, client focus, and organisational skills directly impact high-net-worth clients and complex matters. This is a direct-hire opportunity for a seasoned legal administrative professional who thrives in a deadline-driven environment and enjoys substantial client interaction.

About the Role:

You will provide comprehensive administrative and procedural support on sophisticated estate planning and estate administration matters, ensuring files, documents, and timelines are managed with exceptional accuracy. Working closely with attorneys, you will facilitate efficient case progression and high-quality client service from initial intake through final administration. Your work will help maintain smooth operations, timely filings, and a professional client experience.

Key Responsibilities:

• Prepare, format, and revise estate planning documents (including wills, trusts, powers of attorney, and related instruments) using WordPerfect and Word.
• Organise and maintain client files, document inventories, and matter lists for complex estate planning and estate administration cases.
• Coordinate and track deadlines for document execution, court filings, tax filings, and other critical case milestones.
• Manage client communication, including scheduling meetings, handling intake, responding to routine inquiries, and facilitating document signing appointments.
• Assist with estate administration tasks such as gathering asset information, preparing correspondence to financial institutions, and tracking required documentation.
• Generate and update spreadsheets in Excel to track assets, distributions, timelines, and case status.
• Support attorneys with preparation of closing binders, summaries, and checklists for completed estate plans and administrations.
• Perform general legal administrative tasks including proofreading, data entry, file opening/closing, and maintaining accurate matter records.

Key Requirements:

• 3–5 years of experience providing legal administrative support on sophisticated estate planning and estate administration matters.
• Proven ability to work in a deadline-oriented environment, managing multiple matters and priorities simultaneously.
• Strong client service mindset with comfort handling frequent, direct client interaction.
• Advanced proficiency in WordPerfect and Microsoft Word for legal document preparation and formatting.
• Solid working knowledge of Microsoft Excel for tracking assets, deadlines, and case-related data.
• High level of accuracy, attention to detail, and organisational skills in managing documents and files.
• Strong written and verbal communication skills suitable for professional client and attorney interactions.
• Demonstrated reliability, discretion, and ability to handle confidential information appropriately.

Desirable Skills:

• Experience using WealthCounsel for estate planning document generation and management.
• Familiarity with Time Matters for case and workflow management.
• Knowledge of Juris or similar legal billing and accounting software.
• Background working with high-net-worth clients or complex trust and estate structures.
• Experience coordinating with external professionals such as financial advisors, accountants, and trustees.

Qualifications:

• Associate’s degree, paralegal certificate, or equivalent post-secondary education in legal studies or a related field preferred.
• High school diploma or equivalent required.
• Formal training or coursework in estate planning, probate, or trust administration is an advantage.
• Ongoing professional development or continuing legal education in trusts and estates considered a plus.

If you are an experienced estate planning legal admin who enjoys detail-intensive work and meaningful client contact, this role offers a strong platform to leverage your expertise and grow within a specialised practice. Apply if you’re ready to take ownership of complex matters and contribute to a high-performing team.